May Landschaftsbau: digital maintenance planning, maintenance reports and photo documentation

Client

May Landschaftsbau GmbH & Co. KG, Feldkirchen near Munich – development partner since 2018

Challenge

Since 1960, May has been building and maintaining outdoor facilities, parks and sports grounds, including projects such as the Allianz Arena, BMW Welt and the FC Bayern Academy. A completed site often comes with a multi-year maintenance contract – from completion and establishment maintenance through to long-term upkeep, with many maintenance visits each year.

Every visit has to be planned, assigned to the items of the bill of quantities, documented on site and confirmed by the client. Paper reports, scattered site photos and manual coordination between office, site managers and field crews took time and made billing error-prone.

Solution

Together with May, we developed “Gartenbau May 4.0”: three coordinated applications based on Angular and Google Firebase that share a common data pool.

In the back office, office staff and site managers plan clients, sites, lots and work steps with bill-of-quantities items, quantities and dates. This produces the weekly schedule and the annual maintenance plan with completion rate. Reports are reviewed and sent to the client as PDFs.

The tablet app supports field crews on site: it shows the work due, records labor hours, machines and materials, and completes the maintenance report on the spot – optionally with the client’s signature on the tablet. As a progressive web app, it also works without network coverage.

The photo app centrally assigns measurement, obstruction and documentation photos to sites and lots and automatically detects duplicate uploads.

Result

From planning and on-site execution to the finished report, maintenance at May now runs fully digitally – without paper and without media breaks.

More than 7,500 maintenance reports have been created on the platform so far – around 1,000 per year – and more than 50,000 site photos documented. It manages over 170 clients and around 380 sites.

Since 2018, we have implemented more than 2,000 changes and continue to develop the platform.